Regular attendance is expected. Make-up lessons are not guaranteed if the student is absent. In case of teacher absence, the teacher is required to provide make-ups.
Beginning fall 2017, the Preparatory Program instructors are required to submit their teaching schedules weekly - every Wednesday for the following Saturday through Friday. Their teaching space in the Shepherd School of Music building cannot be guaranteed until their teaching schedule is confirmed. As a result, if a student needs to miss a lesson due to vacation, conflicting events, and any non-emergency activities that are pre-planned, students and parents are required to notify the teacher and Preparatory Program Administrator in writing no later than the Tuesday the week before. Otherwise, on Wednesday, the lesson and space are scheduled, and the administration is notified of the space usage. If parents fail to notify timely and the lesson does not occur, no refunds can be issued. The lesson will be charged to pay for the teacher’s time and use of teaching space on campus. The lesson will be considered forfeited.
Students are eligible for make-up lessons in the case of emergencies, which are defined as: 1) last-minute illness; 2) death in the family; 3) emergencies and university closure when lessons cannot occur or need to be interrupted for safety. In those emergencies, the teachers are expected to make up those lessons in the same semester without extra charge, and the Preparatory Program Administrator will coordinate the space for future make up lessons during the same semester. In cases where the emergency is attributable to the student, students are allowed up to two such emergency make up lessons per semester. Students who do not qualify for the emergency make-up, have had more than two missed lessons in the semester, or have not cancelled lessons on time will have their lessons forfeited.
All lessons and make-up lessons must take place in the Shepherd School of Music building. Lessons taught outside of our school facility are not Prep lessons, and the instructor will not be paid out of the Prep funds you provided at the beginning of the semester. If you choose to go to another location to have lessons with your teacher, you must pay your teacher directly for their services, and Rice University is not responsible for guiding those lessons. The teacher is still held accountable to give the number of lessons for which you registered, which all must be taught on premises in the Shepherd School of Music building before the said semester completes. The only exception is online lessons during pandemic when virtual lessons through the Prep Program are authorized.